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Fill in a Valid Missouri Dealer Monthly Sales Report Template

The Missouri Dealer Monthly Sales Report is a crucial document that motor vehicle, boat, and powersport dealers in Missouri must submit each month. This report tracks sales activities and ensures compliance with state regulations. Dealers are required to file electronically if they average 20 or more sales per month, with reports due by the 15th of the following month.

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Fill in a Valid Missouri Dealer Monthly Sales Report Template

Article Guide

The Missouri Dealer Monthly Sales Report form is an essential document for dealerships operating within the state. This form captures crucial sales data for various types of dealers, including motor vehicle, boat, and powersport dealers. Each dealership must file this report electronically if they average 20 or more sales per month or if they collect an administrative fee. Timely submission is vital, as reports are due by the 15th of the month following the sales month. For instance, sales made in January must be reported by February 15th. Failure to meet this deadline incurs a $300 penalty for each late report. The form requires detailed information about the total units sold, including new and used vehicles, trailers, and boats. Dealers must also report any temporary permits issued and attach necessary documents, such as Notices of Sale and Secure Power of Attorney forms, to ensure compliance. If a dealer has no sales for a month, they must still submit the report indicating "NO SALES." Keeping accurate records of submitted reports and supporting documents is crucial for future reference. Should any questions arise, dealers can reach out to the provided contact number for assistance.

Missouri Dealer Monthly Sales Report Preview

MOTOR VEHICLE BUREAU

DEALERSHIP

Form

DEALER’S REPORT DESK

385

STREET ADDRESS

P O BOX 43, JEFFERSON CITY MO 65105-0043

(573) 526-3669

DOR.MO.GOV

(Revised 08-2021)

CITY, STATE, ZIP

DEALER’S MONTHLY SALES REPORT

INSTRUCTIONS

DEALER NUMBER

BOAT DEALER

WHOLESALE

TRAILER NUMBER

RV NUMBER

1. Sales report must be filed electronically when average sales are 20 or more per month or if you are a motor vehicle,

NUMBER

DEALER NUMBER

boat, or powersport dealer that collects administrative fee.

SALES MONTH

SALES YEAR

TELEPHONE NUMBER

2. Complete in full, sign, and mail to the above address.

(

)

3. Due by the 15th of the following month. Example: January sales must be reported by February 15th.

TOTAL UNITS SOLD THIS MONTH

Late Penalties: A $300 penalty is due for each report that is not filed by the due date as noted above.

4. Submit a separate report for each month. If no sales, enter “NO SALES.”

TOTAL TEMPORARY PERMITS ISSUED THIS

MONTH BY M.V. DEALERS:

MONTH BY BOAT DEALERS:

5. Report all motor vehicle, trailer, powersport units, and boat sales. Powersport units include cycles, all-terrain vehicles,

MOTOR VEHICLE DEALERS ONLY

MARINE DEALERS ONLY

and personal watercraft. Do not report outboard motor or mobile home sales.

(Motor Vehicles, trailers, wholesale, RV

(Boats and boat trailers)

6. Attach a completed Notice of Sale (DOR-5049 or 5049A) for each retail sale made to a Missouri resident

and powersport units)

(electronic filers are exempt).

QTY. OF NEW UNITS SOLD

7. Attach Secure Power of Attorney forms and copies of corresponding titles (front and back) for each vehicle sold, if

QTY. OF USED UNITS SOLD

applicable.

QTY. OF UNITS SOLD

8. Retain copies of each report and the above documents for your records.

WITHOUT A TITLE

9. Call (573) 526-3669 if questions.

TOTAL SALES

DATE

NAME OF BUYER

YEAR

MODEL

VEHICLE/BOAT ID NUMBER

TYPE:

ODOMETER

TEMPORARY

NET

NEW

USED

TITLE

PERMIT NUMBER

SOLD

FROM MSO OR TITLE

DOC

SETTING

PRICE

ADDRESS OF BUYER

MAKE

STYLE

TRL

BOAT

ATV

GIVEN

(IF APPLICABLE)

VES

AS AN OFFICER, PARTNER OR OWNER OF THE DEALERSHIP,

SIGNATURE

TITLE

DATE

I HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE

INFORMATION IN THIS REPORT IS TRUE AND ACCURATE.

DATE

NAME OF BUYER

YEAR

MODEL

VEHICLE/BOAT ID NUMBER

TYPE:

ODOMETER

TEMPORARY

NET

TITLE

SOLD

FROM MSO OR TITLE

DOC

SETTING

NEW

USED

PERMIT NUMBER

PRICE

ADDRESS OF BUYER

MAKE

STYLE

TRL

BOAT

ATV

GIVEN

(IF APPLICABLE)

VES

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

20.

21.

Ever served on active duty in the United States Armed Forces?

If yes, visit dor.mo.gov/military/ to see the services and benefits we offer to all eligible military individuals. A list of all state agency resources and benefits can be found

at veteranbenefits.mo.gov/state-benefits/.

Form 385 (Revised 08-2021)

Free PDF

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Dos and Don'ts

When filling out the Missouri Dealer Monthly Sales Report form, it is essential to follow specific guidelines to ensure accuracy and compliance. Here’s a list of things you should and shouldn’t do:

Do file the sales report electronically if your average sales are 20 or more per month.
Do complete the form in full, ensuring all required fields are filled out accurately.
Do submit the report by the 15th of the following month to avoid late penalties.
Do report all motor vehicle, trailer, powersport units, and boat sales.
Do attach a completed Notice of Sale for each retail sale made to a Missouri resident.
Do retain copies of the report and all supporting documents for your records.
Don't submit a report if there are no sales; instead, enter “NO SALES.”
Don't report outboard motor or mobile home sales on this form.
Don't forget to call (573) 526-3669 if you have any questions or need assistance.

Key takeaways

Filling out the Missouri Dealer Monthly Sales Report form is an essential task for dealerships. Here are some key takeaways to ensure you complete the process accurately and efficiently:

Electronic Filing Requirement: If your dealership sells 20 or more units on average each month, you must file your sales report electronically. This rule applies to motor vehicle, boat, and powersport dealers who collect an administrative fee.
Submission Deadline: Reports are due by the 15th of the month following the sales month. For example, sales from January must be reported by February 15th.
Late Penalties: If you miss the deadline, a penalty of $300 will be imposed for each late report. It’s crucial to stay on schedule to avoid unnecessary fees.
Separate Reports: Each month requires a separate report. If you had no sales, simply write “NO SALES” on the form.
Sales Reporting: Report all sales of motor vehicles, trailers, powersport units, and boats. Be sure not to include outboard motor or mobile home sales.
Documentation: Attach a completed Notice of Sale for each retail sale made to a Missouri resident. If you are filing electronically, you are exempt from this requirement.
Power of Attorney Forms: If applicable, include Secure Power of Attorney forms and copies of the titles for each vehicle sold. This ensures all transactions are properly documented.
Record Keeping: Retain copies of your reports and all supporting documents for your records. This is vital for future reference and compliance.

By following these guidelines, you can ensure a smooth reporting process and maintain compliance with Missouri regulations. If you have any questions, don’t hesitate to reach out to the Motor Vehicle Bureau at (573) 526-3669 for assistance.

Misconceptions

Here are four common misconceptions about the Missouri Dealer Monthly Sales Report form, along with clarifications to help you understand the requirements better.

Only car dealerships need to file the report. Many believe that only traditional car dealerships are required to submit this report. However, the form applies to all motor vehicle dealers, including those selling boats, trailers, and powersport vehicles.
Filing late has no consequences. Some dealers think that submitting the report after the due date is acceptable. In reality, a $300 penalty is imposed for each report not filed by the 15th of the following month.
No sales mean no report is needed. It’s a common assumption that if a dealer has no sales in a month, they do not need to file. However, the form must still be submitted with “NO SALES” indicated to keep records accurate.
Electronic filing is optional for all dealers. While some may think electronic filing is a choice, it is mandatory for dealers with an average of 20 or more sales per month or those collecting administrative fees. Others can still file by mail.

Similar forms

Sales Tax Report: Similar to the Missouri Dealer Monthly Sales Report, the Sales Tax Report requires businesses to report sales figures to the state. Both documents track sales activities, ensuring compliance with state regulations.
Monthly Business Activity Report: This report captures various business metrics, including sales. Like the Dealer Monthly Sales Report, it is submitted monthly and provides insights into business performance.
California DMV DL 44 Form: This form is essential for individuals applying for or renewing their driver's license. It requires precise personal information and helps streamline the DMV process, much like the documentation requirements found in other licensing forms, such as those listed at smarttemplates.net.
Vehicle Registration Report: This document records the registration of vehicles sold. Both reports serve to document transactions and maintain accurate records for regulatory purposes.
Dealer Inventory Report: Dealers must report their inventory status, similar to the sales report. This document helps track what is available for sale and ensures accurate sales reporting.
Annual Financial Statement: While typically broader in scope, this statement includes sales figures and financial performance. Both documents are essential for assessing a dealer's financial health.
Tax Return: Dealers report income and expenses on their tax returns. The Monthly Sales Report provides necessary sales data that can influence tax obligations.
Compliance Report: This document ensures that businesses comply with various laws and regulations. Like the Dealer Monthly Sales Report, it is a tool for accountability and transparency in business operations.